Keisen Keisen Open App
Kaizen-Inspired Agile Platform

5 Free Agile Tools for Continuous Improvement

Inspired by the Kaizen philosophy. Kanban board, Eisenhower Matrix, Planning Poker, Sprint Manager and Retrospective — one integrated platform from idea to delivery, built around the principle of getting better every day.

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Why Teams Choose Keisen

🆓

Free Forever

5 complete tools with no time limits. Free plan with 5 projects, 50 tasks, and 10 invites per tool.

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5 Integrated Tools

Complete agile workflow: collect, prioritize, estimate, execute, and improve. All in one platform.

👥

Real-Time Collaboration

Invite your team via email with role-based permissions. Owner, Editor, Viewer, and dedicated Scrum roles.

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Advanced Analytics

CFD diagrams, burndown charts, velocity tracking, WIP monitoring, and bottleneck detection built in.

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8 Languages

Full interface and methodology guides in English, Italian, French, Spanish, Portuguese, Russian, German, and Indonesian.

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Zero Installation

Works in any browser on any device. No downloads, no setup, no configuration needed.

See Keisen in Action

Smart Todo Kanban board with custom columns, WIP limits and drag-and-drop task management in Keisen
Smart Todo — Kanban board with custom columns and WIP limits
Eisenhower Matrix 4-quadrant prioritization interface with team voting in Keisen
Eisenhower Matrix — 4-quadrant prioritization with team voting
Estimation Room Planning Poker session with real-time voting and statistics in Keisen
Estimation Room — Planning Poker with 7 estimation methods
Agile Process Manager with sprint board, burndown chart and velocity tracking in Keisen
Agile Process — Sprint management with burndown and velocity
Retrospective Board with Start Stop Continue template and action items in Keisen
Retrospective Board — 6 templates with guided facilitation

Five Tools, One Platform

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Smart Todo & Kanban Board

Kanban board with custom columns, drag and drop, WIP limits, CFD analytics with lead time and cycle time, subtasks with progress tracking, comments with images, attachments, color tags, and cross-list global view.

Best for: daily task management, team workflows, project monitoring

 🎯

Eisenhower Matrix

4-quadrant prioritization by urgency and importance with collaborative voting, scatter chart, automatic priority list, RACI matrix for role assignment, and team sharing.

Best for: strategic decisions, backlog prioritization, team alignment

 🃏

Estimation Room & Planning Poker

7 estimation modes: Fibonacci, T-Shirt, PERT, Dot Voting, Bucket, Decimal, and Five Fingers. Real-time collaborative voting with statistics, consensus detection, and configurable timer.

Best for: sprint planning, backlog estimation, distributed teams

 🔄

Agile Process Manager

Full sprint lifecycle with Scrum, Kanban, and Hybrid frameworks. Backlog management, user stories, burndown charts, velocity tracking, team workload analysis, KPI metrics, and Google Sheets export.

Best for: Scrum teams, software development, sprint management

 💬

Retrospective Board

6 templates: Start/Stop/Continue, Sailboat, 4Ls, Starfish, Mad/Sad/Glad, and DAKI. Guided phases with timer, action items, SMART prompts, Agile Coach overlay, and sentiment tracking.

Best for: Kaizen improvement cycles, sprint closure, team reflection

Integrated Agile Workflow

All tools work together in a Kaizen-inspired cycle: from idea to delivery, with continuous improvement built into every step.

📋 Collect → 🎯 Prioritize → 🃏 Estimate → 🔄 Execute → 💬 Improve

Platform Features

  • Kanban board with custom columns and WIP limits to optimize flow
  • Eisenhower Matrix for urgent/important prioritization with collaborative voting
  • 7 estimation modes with real-time voting and automatic consensus detection
  • Sprint management with burndown charts and velocity tracking to monitor progress
  • 6 retrospective templates with guided facilitation and sentiment tracking
  • Role-based permissions: Owner, Editor, Viewer, and Scrum roles (PO, SM, Dev)
  • CFD analytics with lead time, cycle time, throughput, and bottleneck detection
  • Cross-tool integration: export tasks between Smart Todo, Eisenhower, and Agile Process
  • Google Sheets export with 5 formatted sheets for reporting
  • Complete audit trail with 12 action types for full change history
  • Dark mode and light mode with automatic system preference detection
  • Google authentication for secure, instant access without registration

All tools share the same ecosystem: export a task from Smart Todo to the Eisenhower Matrix for prioritization, estimate it with Planning Poker, and manage it in a Sprint.

Frequently Asked Questions

What is Keisen?
Keisen is an all-in-one agile platform inspired by the Kaizen philosophy of continuous improvement. It includes 5 integrated tools: Smart Todo with Kanban board, Eisenhower Matrix for prioritization, Estimation Room with 7 estimation modes, Agile Process Manager for Scrum/Kanban/Hybrid frameworks, and Retrospective Board with 6 templates. It works entirely in the browser with no installation required.
What does Keisen mean? Is it related to Kaizen?
The name Keisen is inspired by Kaizen (改善), the Japanese philosophy of continuous improvement born in the Toyota Production System. Keisen applies Kaizen principles through modern agile tools: Retrospective Boards drive systematic team reflection and actionable improvements, Kanban boards with WIP limits enable continuous flow optimization, and the integrated workflow encourages teams to improve with every iteration. While Keisen uses Western agile frameworks like Scrum and Kanban, its core mission — helping teams get better every day — is rooted in Kaizen.
Is Keisen really free?
Yes. The Free plan includes 5 entities per tool, 50 tasks per entity, and 10 invites. For larger teams, the Premium plan (EUR 4.99/month or EUR 39.99/year) offers 30 entities and 100 tasks. The Elite plan (EUR 7.99/month or EUR 69.99/year) offers unlimited resources and priority support.
What tools does Keisen include?
Smart Todo & Kanban Board with custom columns, WIP limits, and CFD analytics. Eisenhower Matrix with voting and RACI matrix. Estimation Room with 7 modes (Fibonacci, T-Shirt, PERT, Dot Voting, Bucket, Decimal, Five Fingers). Agile Process Manager with Scrum, Kanban, and Hybrid. Retrospective Board with 6 templates (Start/Stop/Continue, Sailboat, 4Ls, Starfish, Mad/Sad/Glad, DAKI).
How does Keisen compare to Trello, Todoist, or Asana?
Unlike Trello (10 boards, 10 members free, no WIP limits or analytics), Todoist (5 projects, no customizable Kanban, no CFD), or Asana (10 teammates, audit log Enterprise-only), Keisen offers WIP limits, CFD analytics, audit trail, and 5 integrated tools on the free tier. No other free platform combines Kanban, Eisenhower, Planning Poker, Sprint Management, and Retrospective boards.
Do I need to install anything?
No. Keisen is a web application that works entirely in the browser. No downloads, no installations, no configuration needed. Fully responsive on mobile phones, tablets, and desktop computers — accessible from any device with a modern web browser.
Can I collaborate with my team?
Yes. Invite team members via email. Each tool supports role-based permissions (Owner, Editor, Viewer). Agile projects add Scrum roles (Product Owner, Scrum Master, Developer, Stakeholder). Real-time updates keep everyone synchronized.
What languages does Keisen support?
Keisen is available in English, Italian, French, Spanish, Portuguese, Russian, German, and Indonesian. The interface, methodology guides (Scrum, Kanban, Hybrid), and retrospective templates are fully localized in all languages.
Is my data secure?
Yes. Keisen uses Firebase (Google Cloud) infrastructure with enterprise-grade security. Authentication via Google Account or email/password. GDPR compliant with privacy policy, data management, and right to erasure.
How do I use multiple Keisen tools together?
Keisen is designed as an integrated agile workflow. Collect tasks in Smart Todo, prioritize them in the Eisenhower Matrix, estimate effort with Planning Poker, execute in Sprints, and improve with Retrospectives. You can export tasks between tools — for example, move a Smart Todo task into an Eisenhower Matrix or import it into a Sprint backlog.
Does Keisen work on mobile and tablet?
Yes. Keisen is a fully responsive web application that adapts to any screen size. All 5 tools work on smartphones, tablets, and desktop computers. No app installation is needed — just open your browser and start working.
How do I invite my team?
Each tool has a built-in invite system. Click the invite button, enter your teammate's email address, and assign a role. They'll receive an email with a link to join. All tools support role-based permissions — Owner, Editor, and Viewer — plus Scrum-specific roles in Agile projects.
What exactly is included in the Free plan?
The Free plan gives you 5 entities per tool (5 todo lists, 5 matrices, 5 estimation sessions, 5 agile projects, 5 retrospectives), up to 50 tasks per entity, and 10 team invites per entity. All features are available — no hidden restrictions. Premium (€4.99/month) extends to 30 entities and 100 tasks. Elite (€7.99/month) offers unlimited everything.
Can I export my data?
Yes. Keisen supports Google Sheets export with formatted spreadsheets for project data. Agile projects export 5 sheets: Product Backlog, Sprint Planning, Team & Capacity, Retrospective, and Metrics. Smart Todo lists can be shared and exported for external use.

Ready to Improve Every Day?

Join the teams using Keisen to apply Kaizen principles through modern agile tools — from idea to delivery, getting better with every iteration.

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